01Agree the scope
Start with a shared agreement.
The agreed scope lives in one place as a short, numbered list your client has approved. Open a deliverable to see what it covers. Once approved, that version is locked.
HOW BRIVARO WORKS
From ‘one more thing’ to clearly agreed.
See how a client request becomes a reviewed change, a clear quote, and an approval everyone can refer back to.
Project scope
Website redesign
- R-001Five marketing pages
- R-002One contact form
- R-003Two revision rounds
New request
“Can we also add a customer login and dashboard?”
Possible extra work
$1,200 · +5 working days
One request, start to finish.
An illustrative example: a website redesign project and one new request. Everything you click here stays on this page.
Project scope
Website redesign
Illustrative example
Scope version 1, approved by the client
- Home, About, Services, Work and Contact, designed and built to work on phones, tablets and desktops.
- Name, email and message. Each enquiry is emailed to the team. No accounts or stored customer data.
- Two rounds of design changes before the build starts. Further rounds are agreed separately.
Locked once approved. Anything new arrives as a change request.
02Receive the request
Give every new request a place.
When your client asks for something new, it arrives as a request linked to the project and the version they approved, not buried in an email thread.
Change request
New request from the client
Illustrative example
“Can we also add a customer login and dashboard?”
Linked to Website redesign, scope version 1
03Compare with context
See what changes the agreement.
An AI-assisted review compares the request with the agreed scope and shows the items it relied on. It's a suggestion: your team checks it and makes the call.
AI-assisted review
Customer login and dashboard
Illustrative example
- R-001Five marketing pagesMarketing pages only. No signed-in area.
- R-002One contact formClosest match, but it only covers enquiries.
- R-003Two revision roundsDesign changes, not new features.
- Customer loginNot in the agreed scope
- Customer dashboardNot in the agreed scope
Neither a customer login nor a dashboard is in the agreed scope. The closest item, R-002, covers an enquiry form only, so this is likely extra work.
A suggestion based on the scope text. Your team reviews it and decides.
04Quote the extra work
Make the next step clear.
If it's extra work, send a short quote: what's added, the fee and the effect on the timeline. Preview it the way your client will see it.
Change quote
Customer login and dashboard
Illustrative example
Prepared once your team marks the request as extra work.
What’s added
- Customer sign-in, with password reset
- A dashboard where customers see their account details
- Additional fee
- $1,200
- Estimated impact
- +5 working days
Example amounts for this walkthrough, not Brivaro pricing.
05Record the agreement
Move forward with a clear yes.
Your client approves in their portal, and the decision is recorded with the quote they saw. Try it here: approving only changes this page.
Client approval
Customer login and dashboard
Illustrative example
- Additional fee
- $1,200
- Estimated impact
- +5 working days
A local simulation. Nothing is sent or saved.